A Well Oiled Machine

A Well Oiled Machine

When I first started my podcast, it was a ton of work on my part and I was really only able to get out a new episode every month or so. It's obviously really hard to build traction and an audience without some sort of momentum. Nowadays, I put out an episode each week and everything about the podcast has gotten better. There is better sound, better show notes and transcription, and even videos on Youtube. The highly complex processing of going from recording to publishing is what you see above and what I will attempt to explain here.

How It Works

I have two responsibilities when I record a new episode, I record the interview with my guest using Call Recorder on Skype, which saves the file directly to Dropbox. The second part is that I record the preamble to the interview with my co-host, Felix Bird, which is also saved directly to Dropbox. All I have to do is rename the interview file as the persons name and the world interview, and the co-host recording gets it's own name. That's it! Once I do those two recordings and rename them, I'm totally done. Now try to keep up...

SortMyBox automatically sorts the two files into two different folders on Dropbox, one for storing interviews, and the other for co-host files. Then Zapier takes over and does three things with the new interview file. It creates a new note in Evernote with pre-filled information based on the title of the interview and the note will serve as the shared resource for both Felix and I as well as the virtual assistant who posts the podcast to my site. Zapierthen sends the file to Felix as well as to a FancyHands assistant with instructions to purchase a transcription gig on Fiverr and provide the file to the transcriptionist. The instructions to the transcriptionist include having them upload the final file to a specially created WuFoo form. That form takes their file and asks for the name of the guest, it names the file using my naming convention and saves it to Dropbox (an integration with the WuFoo form). Wappwolf sees the new transcription file in the transcripts folder of Dropbox and uploads it to SlideShare. So the transcript part is done at this point, back to the audio.

Felix does his audio magic (he is a professional composer after all) and then runs the file through Auphonic, a site that automatically provides post production processing for audio files to make them sound way better. It also outputs to Soundcloud and Youtube. The iTunes feed for the podcast comes directly from Soundcloud so if you are a podcast subscriber you'll get access to new episodes a day or two before they are on the blog.

Once the podcast hits Youtube, it's Zapier's turn to come in a close the deal. It notifies FancyHands that a new podcast needs to be posted to the blog and even provides embed codes and thumbnail url's automatically. The assistant is instructed to get show notes from the corresponding Evernote note and the transcript gets embedded from Slideshare.

Finally, thanks to Square Cash, Felix is automatically paid for his time each time a new episode posts.

So there you have it, I hope that wasn't too complicated for everyone. I want it to serve as an illustration of how effectively you can automate even very complex tasks.