Podcast #98 with David Allen of Getting Things Done

Podcast98-CAPS-DavidAllen.png

Interview File: https://db.tt/Xojg6Elj

Show Notes: Subscribe to the podcast on 

iTunes

Also Check out Ari's book "

Less Doing, More Living

"

Get More Great Content and Full Show Notes with Transcript at 

lessdoing.com

Episode 98

Summary:

In Episode #98, Ari speaks at length with David Allen the creator of Getting Things Done, a time-management method crafted to help people maximize their personal and work-life performance. As they chat, David reveals how he manages everything from interruptions to his email inbox in an effort to keep his mind clear and stay ahead of the curve.

Sponsored By:

Zirtual – A virtual executive assistant service specially designed to match busy people with dedicated assistants

Time Stamped Show Notes:

  • 19:12 – Introduction to David Allen
  • 19:39 – What IS Getting Things Done?
  • 20:39 – Creating the external brain
  • 21:00 – Why is productivity difficult to obtain?
  • 21:35 – The biggest obstacle is propensity for stress-addiction in the population
  • 22:57 – David defines how the external mind works for him
  • 23:53 – “Your head is for having ideas, not holding them
  • 26:03 – Two different parts of the brain evaluate the outcome and the action to get there
  • 28:49 – The importance of associating timing with certain tasks
  • 31:00 – Context specific lists
  • 33:52 – How David flips the switch and gets into “creativity mode”
  • 34:50 – “Passion is highly overrated
  • 35:30 – Is there any concern about dehumanizing work?
  • 39:32 – Embrace “inbox-zero”
  • 42:35 – Review, scan and purge whether it’s paper or digital
  • 43:25 – AquaNotes: A waterproof notepad Ari utilizes in the shower
  • 47:20 – Reflection and review time is the most lacking and the most needed thing people should build in
  • 48:35 – “There are no interruptions, there are only mismanaged inputs
  • 50:40 – Respond to every email within 24-48 hours, be responsive
  • 54:54 – David’s take on outsourcing
  • 60:14 – The principles of Getting Things Done can be applied to all enterprises of life
  • 62:55 – Breaking things down into “next steps” allows for successive action and, ultimately, accomplishment
  • 66:30 – The last responsible moment
  • 68:52 – The outcome: what happens when it’s not clear or it changes?
  • 69:51 – “There are no problems, there are only projects
  • 72:10 – Interruptions are not inherently a negative

7 Key Points:

  1. Creating an external brain is no longer an option, it is a necessity
  2. Stress-addiction is a limiting disease
  3. Your head is for having ideas, not holding them
  4. Passion is highly overrated
  5. Embrace “inbox-zero” whether it’s digital or off-line
  6. There are no interruptions, there are only mismanaged inputs
  7. There are no problems, there are only projects

Resources Mentioned:

  • Getting Things Done – The brain child of Getting Things Done
  • WittyParrot – A cloud based SaaS business focused on enabling communication and collaboration
  • Shortcut – A new app for on-demand haircuts
  • Bulletproof Coffee Warning – An article discussing three potential health risks with Bulletproof Coffee
  • Smappee – A new tool designed to help people measure home energy consumption and production
  • Homeboy – A wifi-enabled home security tool
  • Darma – A smart cushion designed to monitor posture, sitting habits and stress levels

Questions:

Reviews: